Basics In Starting to Create a VECP

This is the starting point for the guide to the enhanced creating a VECP section for contractors. In this section, we discuss how the contractor uses the system to create a VECP that profits them and the organization they have a contract with (why would they accept a change, if it does not profit them- further, why would you offer it, if it did not profit you too). Through use of the contractor enhanced system and other measures, the enhanced contractor system is designed to extend the capacities of the basic VECP contractor system, and while the basic system is fully supported, operation of that system is not fully discussed beyond this point.

Support for Enhanced Systems

If you have found what you think is an error or desire enhancements, we welcome your ideas. However, only the enhanced operations group can obtain support. Users of the basic systems should review this document, while recognizing that some options discussed will not be available to them. Support is limited to no more than 15 minutes per VECP unit. Support beyond that gets into consulting, which is billed at our normal rates.

Stepping Through Our Enhanced Systems

Registering

registration
To use the enhanced system, you must register. This section is intended to help the user if needed in that area. If you have already registered, you can go to the next step, login.

First time registration is simple, but many features you enter such as company name, phone, and other information is remembered so as to better automate the generation of your VECP. Click here for a new registration page (we open another browser window so you can swap back and forth). Your name (put the prime contractor contact name if that would be better), a username (6+letters and/or digits) that our system will use to identify you (best to use lower case), and your e-mail address will be requested. You can change all but the username later if desired. If the username or e-mail already exists in our system, you will be informed so you can change it. If the e-mail exists, and you are sure you have not made an error, then you are already in our system. You can use the send me my password feature to recover your userid and password to the e-mail address of record. (For security purposes, only the person with the e-mail address can obtain the userid and password. If the e-mail has changed, and you have forgotten your information, then you will need to call us, verify your identify, and we can change your e-mail for you.

Once you have registered, you are now entered within the basic system options. To obtain the enhanced options, you now need obtain VECP credits. Below the confirmation, is the "Enhanced System Options" section. Enter the information requested. (Please make sure the information you enter here is billing; not mailing, company or other information as this may cause the request to be rejected.) You will receive confirmation, and an e-mail to the address you specified with your temporary password.

Use

login
Click on the Log In/Register and provide your login information. (You can copy and paste the temporary password to avoid typing errors.)

The next set of information is used in the automatically filling the common VECP information and in reporting options. We recommend you fill in all the information. (You can change it later if conditions change.) The preferred method of contact is important as it tells the CO how you prefer to be informed about issues informally (normal questions), and formally (within official records). The prime contractor e-mail is the one for the CO to use in technical and official discussions.

Until you generate some documents, you are only able to create, upgrade, or log out. Once you have some data, other options will begin to appear. The image below shows the an example of options that appear once you have multiple VECPs in various stages.

Creating a new VECP uses your basic data to autofill those areas, but does not enter any other information. This is the most common way most people create a VECP. [creating new from scratch guide]

People that have large contracts with multiple VECP's or generating VECP documents based upon similar concepts will love the "Create a new VECP based upon a previous vecp" option. This copies the VECP you specify to a new VECP document. Thus allowing the user to make only modifications specific to the new VECP.

The view all VECPs option allows the user to manage their VECPs assigned to the enhanced system.

If the CO has not viewed the VECP, you can notify them again using the renotify feature. Since you can edit the information (e-mail, etc), until the CO enters the system, this allows the user to change the e-mail and renotify in the event they made an error about the e-mail address.

The reports option allows the user to manage their paid VECPs assigned to the enhanced system. [view reports discussion]

If your e-mail changes, you can change your e-mail of record. Please note that the e-mail of record is the one we use for your access and other issues within our system. The e-mail you use for the contractor to CO conversations can be different from the e-mail of record.

We assign you a temporary password which you receive in your initial e-mail to your e-mail of record. most people prefer to use a password that means something to them. This option allows you to change the password as many times as you would like. If you wish to allow a subcontractor to use your system to generate a VECP for you, you may want to temporarily assign a password for them, let them use it, and then return the password to the one you prefer for your own use.

The collect VECPs option allows you to collect VECP documents submitted by others into your enhanced system for enhanced operations and reporting. To collect other VECP documents entered by others, you will need to have them give you the valid user or e-mail information. They will be sent an email to approve you acquiring all of their VECPs. If they do not approve it, you cannot acquire them.

If you are running low on credits, you can add them.

The log out closes your session. You will automatically be logged out if you have too long a period of inactivity.